Job Purpose:
The Procurement Specialist is responsible for sourcing, negotiating, and procuring goods and services at optimal costs while ensuring quality, compliance, and timely delivery. This role involves supplier relationship management, cost analysis, and strategic procurement planning to support the organization’s supply chain efficiency. Key Responsibilities:
1. Strategic Sourcing & Supplier Management

• Identify, evaluate, and onboard reliable suppliers/vendors.
• Develop and maintain strong supplier relationships to ensure long-term partnerships.
• Conduct supplier performance reviews and risk assessments.

2. Procurement & Negotiation

• Prepare and issue RFQs (Request for Quotations), RFPs (Request for Proposals), and tenders.
• Negotiate contracts, pricing, and payment terms to achieve cost savings.
• Ensure compliance with procurement policies and legal regulations.

3. Cost Optimization & Budget Control

• Analyze procurement spend data to identify cost-saving opportunities.
• Monitor market trends and price fluctuations to adjust procurement strategies.
• Work with finance teams to align procurement with budget constraints.

4. Purchase Order & Contract Management

• Process purchase orders (POs) and ensure timely order fulfillment.
• Manage contract lifecycle, including renewals and amendments.
• Resolve discrepancies between orders and deliveries.

5. Compliance & Risk Mitigation

• Ensure adherence to company policies, industry regulations (e.g., B-BBEE in South Africa), and international trade laws.
• Mitigate supply chain risks (e.g., supplier delays, geopolitical factors).
• Maintain accurate procurement records for audits.

6. Cross-functional Collaboration

• Work with logistics, warehouse, and finance teams to streamline procurement processes.
• Support inventory management by aligning procurement with demand planning.

Required Skills & Competencies:
Technical Skills
✔ Procurement & Sourcing Expertise – Strong knowledge of procurement best practices.
✔ Supplier & Contract Negotiation – Ability to secure favorable terms.
✔ Cost Analysis & Spend Management – Proficiency in cost-reduction strategies.
✔ ERP & Procurement Software – Experience with SAP, Oracle, or similar systems.
✔ Market Research – Understanding of supplier markets and pricing trends.
Soft Skills
✔ Analytical Thinking – Ability to assess data and make informed decisions.
✔ Communication & Stakeholder Management – Strong negotiation and interpersonal skills.
✔ Problem-Solving – Resolving procurement delays and supplier issues.
✔ Attention to Detail – Ensuring accuracy in orders and contracts.
✔ Time Management – Handling multiple procurement projects efficiently. Qualifications & Experience:
Education:

• Bachelor’s Degree in Supply Chain Management, Procurement, Business Administration, Finance, or a related field.
• Certifications (Preferred):
  • CIPS (Chartered Institute of Procurement & Supply)
  • CPSM (Certified Professional in Supply Management)
  • PMP (Project Management Professional) – (if involved in procurement projects)

Experience:

• Minimum 3-5 years in procurement, strategic sourcing, or supply chain roles.
• Experience in tendering, contract management, and supplier negotiations.